NATIONAL NUCLEAR LABORATORY LIMITED
PRIVACY NOTICE TO CANDIDATES
What is the purpose of this document?
National Nuclear Laboratory Limited (‘NNL’) is responsible for deciding how it holds and uses personal information about you. This Privacy Notice applies to you because you are applying to work with NNL. It makes you aware of how and why your personal data will be used for the purposes of the recruitment exercise and how long it will be retained for.
What personal information does NNL hold about you?
In connection with your application to work with NNL, NNL will collect, store, and use the following categories of personal information about you:
NNL may also collect, store and use the following special categories of more sensitive personal information:
How is your personal information collected?
NNL collects personal information about candidates from the following sources:
In what circumstances will NNL use information about you?
NNL will use the personal information collected about you for the purposes of:
It is in NNL’s legitimate interests to process personal data about you in order to decide whether to appoint you to the vacancy or opportunity that NNL has identified, and that you have applied for. NNL also needs to process your personal information for the purposes of entering into a contract of employment (or other contractual arrangement) if your application is successful.
In what circumstances will NNL use particularly sensitive personal information about you?
NNL will use your particularly sensitive personal information in the following ways:
NNL will collect information about your criminal convictions history in order to be satisfied that you are suitable for the role you have applied for. In particular:
NNL has in place appropriate policies and safeguards required in relation to the processing of such data.
There are limited occasions where NNL will use pre-defined shortlisting criteria to conduct an automated search of candidates who have applied for a particular role. The search criteria will be limited to the right to work information and qualifications that you provide on NNL’s Applicant Tracking System. The purposes of this automated search are to make a shortlist of potential candidates with the intention of entering into a contract of employment with a job applicant.
Your general rights in relation to your personal data are explained in more detail later in this privacy notice. Additionally, in circumstances where the automated shortlisting criteria outlined above have been used, you also have the right to request a review of any decision to exclude your application solely on the basis of the right to work information and qualifications you provided, in particular where you believe inaccurate information was used. Such requests should be addressed to NNL’s Data Protection Officer (contact details are below).
Will NNL share my personal information with third parties?
NNL will share your personal information with the following third parties for the purposes of processing your application:
NNL reserves the right to substitute providers of the above services with other third party providers.
All NNL third-party service providers are required to take appropriate security measures to protect your personal information in line with NNL’s policies. NNL does do not allow third -party service providers to use your personal data for their own purposes. NNL only permits them to process your personal data for specified purposes and in accordance with NNL’s instructions.
How long will NNL use your information for?
NNL will retain your personal information in relation to any particular vacancy (including data processed using NNL’s online Applicant Tracking System) in accordance with NNL’s Data Retention Instruction, a copy of which can be provided on request.
NNL’s Applicant Tracking System allows you to configure your profile settings, via a specific opt -in process, for the personal data in your profile to be retained by NNL for the purposes of future job-matching activity. If you choose to opt-in to have your data retained for matching with future job roles, it will be retained in accordance with NNL’s Data Retention Instruction, a copy of which can be provided on request.
If you have expressed a general interest in working with NNL, and agreed that your personal data should be retained for the purpose of future vacancies, you are entitled to withdraw your agreement to NNL retaining your personal data by writing to NNL’s Data Protection Officer (see below for contact details). Otherwise, it will be retained in accordance with NNL’s Data Retention Instruction, a copy of which can be provided on request.
Following the applicable retention period, NNL will securely destroy your personal information.
At all times, NNL reserves the right to delete any candidate profiles from our Applicant Tracking System that have not been active for a period of 6 months or more.
If you are appointed to a role with NNL, the personal information you have provided during the recruitment process will also be incorporated into your personnel record. Your personal data would then be used by NNL in accordance with NNL’s Data Protection Policy and other relevant procedures. You will a lso be issued with a fresh Privacy Notice explaining how your data will be used.
Your rights in connection with personal information.
In certain circumstances and subject to limitations, by law, you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that NNL transfer a copy of your personal information to another party, please contact NNL’s Data Protection Officer (‘DPO’) in writing (see below for contact details).
Data Protection Officer
NNL has appointed a DPO to oversee compliance with this Privacy Notice. If you have any questions about this Privacy Notice, or how NNL handles your personal information, please contact the DPO. Contact details for our DPO can be found below.
You have the right to make a complaint at any time to the Information Commissioner's Office (‘ICO’), the UK supervisory authority for data protection issues.
If you have any questions about this Privacy Notice, please contact the Data Protection Officer: firstname.lastname@example.org.
This Privacy Notice is issued by:
National Nuclear Laboratory Limited